When your equipment’s scale needs matching software
Maximise profitability and usage in your equipment hire business with organisation-wide integration through one ERP system.
Built to enhance growth,
efficiency, productivity and more
across your business
Growth
Grow your business with a scalable ERP that can accommodate any size operation. Simplify bringing new acquisitions into your operation with one integrated solution.
Efficiency
Run your entire business within a single solution, including invoicing, purchasing, servicing, and more. Comprehensive reporting allows you to identify opportunities for further growth and optimisations.
Productivity
Streamline your daily rental processes from quotes to contracts and invoices. Gain instant access to equipment availability and utilisation reports.
Safety
Ensure your hired equipment is fit for hire by maintaining tight control of all assets. Perform scheduled maintenance jobs to keep equipment certified and safe to use. Share entire inspection records across all your depots.
Service
Gain more repeat business by providing excellent customer service. Record site visits and interactions with your prospects and clients. Handle sales enquiries and schedule actions for others to complete.
Flexibility
Baseplan offers a fully mobile solution, powered by the BMA module, enabling your staff to effortlessly handle rentals and repairs while on the move. Get the flexibility you need to scale your business.
Increase asset
utilisation and profitability
Making sure your assets are being used efficiently is crucial to the long-term success of your hire business. With Baseplan you can access real-time utilisation data, analyse equipment ROI and more. Manage depreciation and make informed decisions about selling assets.
- Instant utilisation insights
- Depreciation management
- Financial analysis
- Efficient asset disposal
Integrated wet
hire management
Empower your business with the ability to efficiently allocate resources and equipment for hire contracts. With Baseplan, you can bill based on time, engine hours, or employee-entered dockets, providing you with flexible options to fit your needs. Say goodbye to the hassle of multiple invoices; our system allows you to invoice multiple resources and job types in a single, convenient invoice.
- Resource allocation
- Flexible billing
- Multi-line dockets
- Integrated timesheets
Empower field technicians with mobile apps
Experience real-time connectivity between your drivers and mechanics with Baseplan. Equip them with tablets to effortlessly scan parts, record labour details, and capture customer signatures on the spot. Say goodbye to delays and manual data entry – our system ensures completed work orders and job details are promptly sent back for review and billing.
- In field communication
- Efficient job completion
- Review and bill instantly
- Manage services on the go
Total financial management
Experience the power of real-time integration with your general ledger, seamlessly linking all transactions without the hassle of third-party accounting integration. Import budgets, monitor performance, and track actuals in real-time to keep your financial management efficient and up-to-date. Plus, streamline your payment processes with swift credit and debit card transactions for ultimate convenience.
- Integrated financials
- Consolidate financial data
- Real-time budget tracking
- Quick card processing
Frequently Asked Questions
Heavy equipment hire management software helps Australian plant hire, civil construction, and mining equipment businesses manage their fleet, hire contracts, servicing, billing, and financial performance from a single system. Baseplan connects these operational areas so businesses can see equipment availability, utilisation and profitability without relying on separate spreadsheets and systems.
Yes. For dry-hire operations, Baseplan can manage equipment availability, hire contracts, servicing, billing, and asset performance. For wet hire, it also supports the allocation of equipment and labour, timesheets and flexible charging methods, making it suitable for Australian plant hire businesses offering machines with or without operators.
Heavy equipment hire businesses can improve fleet utilisation by identifying which assets are earning revenue, which are underutilised and which spend too much time unavailable due to maintenance. Baseplan provides real-time utilisation and financial information to support smarter fleet purchasing, redeployment, and disposal decisions.
Baseplan allows Australian wet hire businesses to allocate equipment and operators to contracts and invoice using different charging methods, including time, engine hours and employee-entered dockets. Multiple resources and job types can also be brought together on a single invoice, reducing manual reconciliation.
Yes. An integrated ERP provides multi-depot plant hire businesses with a single source of information on equipment availability, utilisation, servicing, contracts, and financial performance. This is particularly valuable for Australian operators moving excavators, loaders, dozers and other plant between branches and project sites.
A centralised system helps rental businesses schedule preventative servicing, retain inspection and maintenance histories and identify assets that require attention before another hire. Improved maintenance visibility can reduce avoidable downtime and help businesses keep revenue-generating equipment available for customers.
Yes. Baseplan supports mobile workflows for field technicians, allowing information such as parts used, labour performed, and customer sign-off to be captured in the field and returned to the office for review and billing. This reduces delays between work completion and invoicing.
An equipment hire ERP connects operational data with financial information so management can analyse utilisation, depreciation, revenue and asset contribution. This provides a clearer picture of whether individual machines, equipment classes, branches or areas of the business are producing an acceptable return.
Baseplan is designed for equipment businesses that need to scale beyond disconnected rental, service and accounting processes. A central ERP can make it easier to standardise workflows, add locations and manage a larger fleet without creating separate systems for every branch or function.
Look for software that combines rental management, wet hire, fleet utilisation, preventative maintenance, field service, invoicing and financial reporting. Australian plant hire businesses should also prioritise mobile capability, multi-branch visibility and the ability to adapt workflows to civil, infrastructure and mining customers.
Trusted by
the equipment industry’s leading businesses
For over three decades, Baseplan has been the unwavering choice for companies serious about profit and embracing evolving technology. As a leader in true ERP software, we’re here to elevate your rental business with cutting-edge solutions.
Randy Phillips
Corporate Controller, Porter Group USA
George Pappas
Managing Director, Linde Material Handling
Simone Klingberg
IT Manager, JLG Industries
Sam Dinsmore
General Manager, Allcott Hire
Stuart Dean
Chief Operations Officer, Kennards Hire
