Fleet Management
Manage the heart of your rental business with ease.
Manage your major assets better. Baseplan helps you improve the efficiency of your fleet, increases productivity, and reduces costs.
Why Baseplan?
Gain a stronger grasp of your vehicle fleet and income using efficient data from a robust fleet management solution.
Get the full picture
With comprehensive fleet management features
- Simple fleet management
- Efficient scheduling
- Precise maintenance tracking
- Effective customer management
Make informed decisions
With real-time insights on your fleet
- Real-time reporting and analytics for staying ahead
- Fleet utilisation monitoring
- Maintenance schedule tracking
- Informed decision-making for business efficiency
Simplify your operations
With a fully integrated
ERP system
- Effortless fleet inventory tracking
- Stock level management
- Asset availability monitoring
- Hire readiness assurance for each customer
Track all fleet data in one place
Monitor all aspects of your vehicles and machinery. Utilise up-to-date reports to enhance the efficiency of your assets, budgeting, and replacement choices.
- Record all details about your assets in one fleet tracking software.
- Measure asset utilisation based on usage and history.
- Empower staff to confidently access fleet information from your single source of truth.
- Access fleet-specific files and photos instantly for future reference.
Empower field technicians on the go
Your technicians can take Baseplan into the field with the mobile app and complete any job efficiently, without the need for time-wasting to double-check information.
- Easily track fleet information like revenue, utilisation, and costs of service from anywhere.
- Remote servicing lets field technicians maintain equipment with ease.
- Say goodbye to double-checking spreadsheets to verify fleet information.
- Improve the speed and scale of your fleet operations.
Keep your key hired assets working for you
Preventative fleet maintenance helps prevent fleet breakdowns and keep your key assets in the game for longer.
- Assign service calls to the most appropriate technician based on location, skill, or availability.
- Schedule services automatically to prevent breakdowns to your fleet.
- Optimise your fleet servicing to ensure maximum time spent in the field.
Improve ROI by understanding total fleet ownership cost
Get the full financial picture ownership based on a number of easily accessible reports.
- Understand asset utilisation to ensure your key assets are making the most money for you.
- Plan for asset disposal based on individual asset trends.
- Streamline the financial management of your assets.
- Make better decisions about vehicle cycling by using the data at your fingertips.
Don’t believe us? See what our customers have to say!
‘Baseplan continues to provide a tightly integrated product supporting the critical functions of our business. The value lies in the partnership, where we work closely with Baseplan on rental industry solutions tailored to meet our requirements.’
Stuart Dean – Kennards Hire
Frequently Asked Questions
Fleet management software gives equipment hire businesses a central view of their assets, including utilisation, availability, servicing, costs and financial performance. Baseplan combines these areas so rental managers can understand how their fleet is performing without piecing information together from separate systems.
Fleet utilisation measures how effectively equipment is used rather than how much time it spends idle. Baseplan tracks utilisation through equipment usage and history, providing hire businesses with data to support decisions about fleet size, asset allocation and future purchasing.
Baseplan records utilisation information alongside asset history and financial data. This allows management to identify assets that are not being used effectively and decide whether they should be redeployed, retained, replaced or eventually disposed of.
Yes. Baseplan connects fleet information with preventative maintenance and service scheduling so equipment can be serviced before avoidable breakdowns take it out of operation. Service calls can also be assigned based on factors such as technician location, skills, and availability.
The cost of an equipment asset extends beyond its purchase price to include servicing, repairs, and periods of poor utilisation. Baseplan brings revenue, utilisation and service-cost information together, giving management a more complete view of asset performance and ownership costs.
Historical utilisation, servicing and financial information can reveal when an asset is becoming increasingly costly or inefficient to retain. Baseplan provides reporting to help businesses plan asset disposal and equipment cycling using performance data for individual assets.
Yes. Baseplan allows fleet-specific files and photos to be retained alongside asset information, helping teams maintain a more complete digital record of individual vehicles and machinery.
Yes. Baseplan’s mobile capabilities allow technicians to access information on fleet revenue, utilisation, and servicing while working away from the branch. This helps connect Australian field teams with the same information being used by operations staff in the office.
Important fleet measures include utilisation, asset availability, service costs, maintenance activity and financial contribution. Baseplan provides reporting and analytics across fleet operations to help businesses turn this information into purchasing, servicing, and asset management decisions.
Equipment hire software primarily manages the commercial rental process, including availability, contracts, customers and billing. Fleet management focuses more deeply on the assets themselves, their utilisation, lifecycle, maintenance, cost and return. Baseplan integrates both areas within the same ERP.
For over three decades, Baseplan has been the unwavering choice for companies serious about profit and embracing evolving technology. As a leader in true ERP software, we’re here to elevate your rental business with cutting-edge solutions.
Randy Phillips
Corporate Controller, Porter Group USA
George Pappas
Managing Director, Linde Material Handling
Simone Klingberg
IT Manager, JLG Industries
Sam Dinsmore
General Manager, Allcott Hire
Stuart Dean
Chief Operations Officer, Kennards Hire
