Equipment Hire Management
Maximise revenue without losing efficiency.
Transform your equipment hire operations with one integrated solution that eliminates manual data entry and increases your bottom line.
Why choose Baseplan?
Get a better handle on your inventory and revenue with streamlined insights from powerful equipment management software.
Get the full picture
With comprehensive rental management features
- Robust inventory management
- Efficient scheduling
- Precise maintenance tracking
- Effective customer management
Make informed decisions
With real-time insights on your inventory
- Real-time reporting and analytics for staying ahead
- Equipment utilisation monitoring
- Maintenance schedule tracking
- Informed decision-making for business efficiency
Simplify your operations
With a fully integrated ERP system
- Effortless equipment inventory tracking
- Stock level management
- Asset availability monitoring
- Rental readiness assurance for each customer
Execute and complete more jobs
Effectively manage project jobs, expenses, and contracts via Baseplan’s cloud-based equipment rental software.
- Versatile project costing and revenue estimation.
- Efficient contract management with CPI tracking and flexible billing.
- Cloud-based rental management for remote access and real-time updates.
- Flexible billing options for equipment rental.
Say goodbye to inventory mistakes
Track your equipment’s history, location, and status no matter where you operate from.
- Easily track equipment location and renter information from anywhere.
- Generate equipment availability lists for stocktaking purposes.
- Say goodbye to double-checking spreadsheets to verify equipment information.
- Sync data from all locations to one centralised system
Keep your equipment working for you
Preventative maintenance helps prevent breakdowns and keep your equipment in the field.
- Record electrical tagging and testing details efficiently.
- Schedule services automatically based on the predicted date of breakdown.
- Schedule routine repairs when an item is returned damaged.
- Ensure each item is in optimal condition for its next use, maximising your returns.
Increase your revenue and profitability
Enhance your decision-making with comprehensive reports to increase ROI.
- Stay informed and make every expense count.
- Monitor gear depreciation for proactive replacements.
- Gain insights into your most and least used equipment for informed buying decisions.
- Identify items requiring frequent repairs and make smarter purchases to prevent future issues.
Don’t believe us? See what our customers have to say!
‘Baseplan continues to provide a tightly integrated product supporting the critical functions of our business. The value lies in the partnership, where we work closely with Baseplan on rental industry solutions tailored to meet our requirements.’
Stuart Dean – Kennards Hire
Frequently Asked Questions
Equipment hire management software helps rental businesses manage equipment availability, quotes, hire contracts, customer information, billing, maintenance, and asset performance from a single system. Baseplan is built specifically for equipment hire businesses, connecting rental operations with service, inventory and financial management rather than relying on separate spreadsheets and applications.
A central hire management system gives rental teams real-time visibility into which assets are available, already on hire, reserved, or undergoing maintenance. Baseplan brings equipment status and location information into one system, helping Australian hire businesses make more confident allocation decisions when customers request equipment.
Baseplan connects project jobs, contracts, equipment allocation, costs and billing within its rental ERP. Keeping these stages in the same system reduces the need to re-enter information as a customer moves from an enquiry or booking through to an active hire and eventual invoicing.
Baseplan supports contract management with flexible billing and CPI tracking, making it suitable for equipment that remains on hire over longer periods. This helps rental businesses manage changing commercial terms while keeping contract, equipment and billing information connected.
Yes. Baseplan records equipment location, history, status and renter information and can synchronise data across locations into a central system. This is useful for Australian hire businesses moving plant and equipment between branches, depots, workshops and customer worksites.
Baseplan can generate equipment availability information for stocktaking while maintaining current records of asset locations and rental status. A shared inventory system reduces reliance on manually maintained spreadsheets and makes discrepancies easier to investigate.
Baseplan connects hire operations with maintenance workflows so repairs can be scheduled when equipment is returned damaged. This helps rental teams ensure an asset is inspected and returned to a hire-ready condition before it is allocated to the next customer.
Integrated utilisation, repair and financial information allows hire businesses to examine which equipment is used most, which assets require frequent repairs and how individual assets contribute financially. Baseplan also provides depreciation and asset reporting to support more informed replacement and purchasing decisions.
Yes. Baseplan can centralise rental and asset information across multiple locations, helping branches work from a common operational information source. This becomes increasingly valuable as a hire company expands and needs consistent processes across its network.
Look for software that combines real-time availability, quoting, contract management, flexible billing, equipment tracking, maintenance, utilisation reporting and financial management. For larger Australian hire businesses, multi-branch visibility and the ability to connect rental operations with service, parts and accounting are particularly important.
For over three decades, Baseplan has been the unwavering choice for companies serious about profit and embracing evolving technology. As a leader in true ERP software, we’re here to elevate your rental business with cutting-edge solutions.
Randy Phillips
Corporate Controller, Porter Group USA
George Pappas
Managing Director, Linde Material Handling
Simone Klingberg
IT Manager, JLG Industries
Sam Dinsmore
General Manager, Allcott Hire
Stuart Dean
Chief Operations Officer, Kennards Hire
